ELECTRONIC PUBLICATION

Understanding the meaning of Electronic Publication

Success of today’s organizations like schools and other companies, functions like wedding and introduction ceremonies hardly skip the involvement and use of electronic publications. Imagine a school without a poster and other posters within the school and company setting, how it would feel attending a birthday party or wedding ceremony without an invitation card and still wondering how these businesses would prosper without adverts and business cards. Activity 11.1: Understanding the meaning of Electronic Publication 1. In groups, search the internet or carry out a library research about what electronic publication is. 2. Write a brief definition and description and share these with other groups through a class Discussion. 3. After agreeing on the meaning of Electronic Publication, make corrections in your work if necessary.

Activity 11.2: Identifying Publications in our School and other organizations In groups, Go outside the classroom and do the following 1. Reach out to the library, notice board, staff room, observe and identify any publications 2. Copy and complete the table shown below 3. Share your findings

Electronic Publishing Software

A wide range of related software tools exist in this field, including many plug-ins and tools related to the applications that can do Electronic Publication Documents.

Activity 11.3: Identifying Electronic Publishing Software In groups, 1. Search the internet or carry out a library research and research about different examples of electronic publishing software. 2. Share your findings in a group discussion

Navigating through Microsoft Publisher to discover the different templates available

Microsoft Publisher is a desktop publishing application from Microsoft, differing from Microsoft Word in that the emphasis is placed on page layout and design rather than text composition and proofing. Microsoft Publisher is a desktop publishing program that can be used to create a variety of publications. Using Publisher, you can easily create business cards, greeting cards, calendars, newsletters and much, much more with the available templates. Activity 11.4: Discovering the different templates in Ms Publisher 2010 In groups 1. Open Microsoft Publisher 2010 2. Once it has opened, to the right you will see a variety of templates, as seen in the figure below 3. Study the available templates well

Hint:  To open Publisher, go to start →All Programs → MS Office → Microsoft Publisher 4. Click on Blank 8.5 x 11”

5. Click on the page design tab

6. Study this tab well and identify a few features / tools and their use. Copy and complete the table shown below

Activity 11.5: Identifying various features on different tabs In Groups, 1. Navigate through different tabs and take notes of various tools and features.

Saving a new document

Save. This command adds any modifications you have made to the current Publication file. It is always advisable to first save your file to disk before continuing to do work on it. Activity 11.7: Saving a new document In groups 1. Click on File->Save (Or Ctrl+S) for the first time, 2. Select a location where to save your work, such as on the Desktop or any other location under ‘This PC’, after which the Save As dialog box will appear.

3. Specify the file name 4. Click on the SAVE button.

Typesetting text

Unlike in word-processing, in publisher one important thing to remember is that all text needs to be laid out in a text box. A text box is an area that contains text only and can be moved to any part of the publication. Type within a text box can only fill the area of the text box, not the entire publication. Activity 11.8: Typesetting text In groups Before typing text, a text box has to be created as follows.

1. From the INSERT     tab, Text group, click DRAW TEXT BOX.
2. Move the mouse pointer to where the text box should begin. The      mouse pointer will appear in a cross shape.
3. To create the text box, click and drag
4. Release the mouse button when the text box is the      desired size.
5. To type text, click inside the textbox and start      keying in characters, for example type text “Banana Republic”: To see the      text better, zoom in by pressing [F9]. To zoom out, press [F9]      again.

Text box properties and formatting

Text boxes have a number of properties and formatting options that enhance a document’s look. They are on the Format Text Box Dialog box which can be opened by Right-clicking on the textbox border and choosing “Format Textbox” from the popup menu.

Activity 11.9: Text box properties and formatting

In groups 1. Open a blank publisher document 2. Draw a text box 3. Right click on your text box borders and choose format text box 4. Navigate through different tabs on Format Text box 5. Use colors and lines tab to make your text box attractive

6. Fill color, Line color, weight options shouldn’t be neglected 7. Take time and go through other tabs and note down what the do, or how they affect text box appearance.

Formatting Text

Publisher supports most of the text formatting features which we covered in word processing such as font size, color, bold, italic, etc. Publisher also offers options for creating special effects with text. A drop cap can be used to distinguish the beginning of a paragraph. Reverse text can be used to emphasize text such as a heading or label.

Publisher’s Drop Cap formatting

In Groups; 1. Place your insertion point in the paragraph in which you would like to add the drop cap 2. From the FORMAT tab under the contextual Text box tools, 3. Select DROP CAP... 4. The DROP CAP menu appears. 5. Make a selection to apply the drop cap to your paragraph, or 6. Click on Custom Drop Cap for more control in the Drop Cap Dialog Box.

Working with Graphics

Graphics can add interest and variety to your publication. Graphics can be cropped, sized, and moved in Publisher. Some graphics, depending on their format, can be recolored in Publisher. During the practical exams, some graphics are usually included in the support files folder and Graphics come in a variety of file formats. Activity 11.10: Image file formats In groups, 1. Search the internet or carry out a library research and research about the different image file formats. 2. Copy the table below and fill it out

Inserting Graphics

To insert a graphic: In groups, 1. From the INSERT Tab, ILLUSTRATIONS group, select Pictures. The INSERT PICTURE dialog box appears. 2. Locate and select the image file you want to insert 3. Click INSERT. 4. The graphic appears on your publication.

Resizing A Graphic

With Publisher's ability to resize and crop graphics, you can make adjustments so that the graphic better meets your needs. In groups; 1. Select the graphic to be resized. 2. Sizing handles appear on your graphic. 3. To change your image proportionately, click and drag one of the corner sizing handles until the graphic reaches the desired size.

To crop a graphic: In groups 1. Select the graphic to be cropped. 2. From the Format tab, click CROP in the CROP group. 3. The normal resizing handles will change to black border handles. 4. Click and drag the black Handles at the borders until the picture is the desired size

1. Release the mouse button. The graphic is cropped. 2. Click on the CROPbutton again to return the handles to their standard appearance.

Changing Background Colour

Publisher has a lot of options for page background and general appearance enhancement under the PAGE DESIGN Tab. To change Background color In groups 1. Go to Page Design Tab 2. Page Background group 3. Background and chose one of the present backgrounds or 4. Click on “More Backgrounds” to open the Format Background dialog for more custom background options.

Inserting Page Borders

In groups, 1. To go to the master page, From the Page Design TAB/ MENU, select MASTER PAGE or press CTRL+M 2. By default, Master A, which is applied to all pages in your publication, will be opened ready for editing. 3. To insert a Page border on a Master Page, draw a text box or rectangular auto shape which will act as the page border, across the page, preferably over the margin guide lines which are usually visible on the master page.

For multiple pages per sheet, there additional settings like the page size, target paper size, the horizontal and vertical gap, the side and top margins, etc. As you adjust these, a preview will show you how many pages (eg cards) will fit on each target sheet.

Figure 3: One Page per sheet option

Figure 4: Multiple pages per sheet option

Rotating Objects

Rotating objects helps you customize your publication. With rotation, you can turn objects upside down, tilt them to the left or right, and flip them. When an object is selected, one of the handles is filled with green. This green handle is used for rotation.

To rotate an object:

1. Select the object to be rotated 2. Position the pointer over the rotation handle. 3. The pointer turns into a circular arrow. 4. Click and drag the rotation handle. 5. To rotate an object in 15-degree increments, press [SHIFT] + drag the handle. 6. To rotate an object on its base, press [CTRL] + drag the handle. 7. Release the mouse button and keys. 8. The object is rotated.

Alternatively 1. Click Format tab 2. Select rotate under Arrange Group menu 3. Choose either Flip Vertical, flip Horizontal etc

Activity 11.11: Identifying features of a pre-type set hard copy provided below In groups 1. Study the document provided and identify key features and tools used on the document

2. Note down these features identified and how they affect document appearance in your note books, Copy and complete the table shown below

Customising and Using Templates

A template is a document with pre-defined formatting and settings. For example, if you were creating a newsletter, business cards, you could set the margins, columns, and guides where they need to be and save the file. Designing business cards Business cards are cards bearing business information about a company or individual. A fundamental role of a business card is to quickly share contact information with someone. When you meet with a potential client or partner, for instance, you can leave a business card for that person to use in a follow-up call or email. Having a card works much more quickly than writing your name and number down.

Using a template to designing business cards

To create a file from template In groups 1. Upon opening Publisher you should arrive at the AVAILABLE TEMPLATES window. 2. If you have just closed a publication and wish to create a new file from a template then From the FILE tab, 3. Select NEW... The AVAILABLE TEMPLATES screen appears.

NOTE: you may be shown different templates depending whether you are online or offline 1. Under MOST POPULARor MORE TEMPLATES Publication Types, select a category of templates the gallery appears for the category you chose. E.g Select Business Card 2. Scroll down to check out all the available installed template,

10. From here you are supposed to produce eight identical business cardsas follows

Alternatively these settings can be done under page design tab

This can be the best way to set margins because the cards are well distributed on the page Using a blank page to create a publication Creating Certificates

In groups 1. Open a new publication 2. Under New 3. Choose Blank 11 x8.5 by double clicking on it. 4. This should provide you with a landscape blank page. 5. Using different tools and features design the Certificate below

Guidance · Using the Internet search and save the UCC Logo as seen above · Also search and save the Black Yellow Red Colors and save them 1. Use a word Art to have the heading “UGANDA COMMUNICATIONS COMMISSION” formats it to have a professional look. 2. Add the UCC logo centered below the heading 3. Add a textbox with a text “Certificate of Participation” and give it Old English Text MT font type with size 48 4. Add another text box for the body as seen above using “Comic Sans MS” font style size 23 in green color. 5. Add signatories of District Chairman and Trainer with lines below to their appropriate positions 6. Include the BYR (black yellow red) colors at the bottom as the only border 7. Include a watermark as the UCC Logo using the master page

Activity 11.12: Creating a Certificate In Groups 1. Open a new publication 2. Use any of the available installed templates to design a certificate of a ward 3. The details in the certificate should more less be like the ones used below 4. Add an appropriate background color

Adjusting measurement units

You can specify a default unit of measurement in Publisher, including inches, centimeters, picas, points, or pixels. Activity 11.13: Adjusting measurement units In Groups 1. Click File > Options > Advanced. 2. Under Display, next to Show measurement in units of, 3. Select the unit of measurement you want to use e.g. centimeters 4. Click OK to apply Note: Once you set a unit of measurement, you only need to type a number when you specify a measurement.

Changing Spacing

Publisher automatically adds add spacing between lines and paragraphs, but allows it to change it as needed. To set line spacing In Groups;

1. Place the insertion point in      the paragraph you want to adjust
2. From the HOME tab,      Click the dialog box launcher in the PARAGRAPH group The PARAGRAPH     dialog box appears.
3. Select the INDENTS AND      SPACING tab
4. Under LINE SPACING, in      the BETWEEN LINES text box, type the appropriate number or use the      nudge buttons to select a value.
5. The units displayed in this      list (sp) are spaces (e.g., double or single spaced).
6. Click OK.
7. The new line spacing is      applied to the lines of the paragraph.

Creating Calendars

Publisher calendar options allow you to customize a calendar to include date ranges from 1900 to 2200, and also to show either one month or an entire year on each page. In groups 1. On the File menu, click New. 2. Click BUILT-IN, and then click Calendars. (In Publisher 2010, click Calendars under Most Popular.) 3. Click the calendar that you want to create. 4. Calendars are categorized by type (for example, Full Page or Wallet Size). 5. In the task pane, click the options that you want, such as color or font scheme, page orientation, and whether to show one month or one year per calendar page (to change the month that the calendar starts on, click Set Calendar Dates). 6. To include a schedule of events in your calendar, select the Include schedule of events check box.

Paragraph spacing

To set paragraph spacing In Groups 1. First Select one or more paragraphs 2. On the HOME tab, Click the dialog box launcher in the PARAGRAPH group The PARAGRAPH dialog box appears. 3. Select the INDENTS AND SPACINGtab 4. To set the amount of space inserted before each selected paragraph, under LINE SPACING, in the BEFORE PARAGRAPHS text box, type the appropriate number or use the nudge buttons to select the appropriate value. 5. To set the amount of space inserted after each selected paragraph, in the AFTER PARAGRAPHS text box, type the appropriate number or use the nudge buttons to select the appropriate value 6. Click OK. The new spacing is applied to the selected paragraph(s).

Designing Flyers

Flyer is an integral part of the business as it can be used to make the people attentive towards your services and products. The businessmen can also use flyer to broadcast their desired information to promote their products. In Groups You are required to design a flier about the annual MTN marathon. This year’s marathon is dubbed, “Run for water”, and its proceeds will be used to install piped water in rural hospitals. The marathon will take place on 30th December. The following are the specifications of the flier: a) Flier size 10cm x 28 cm, paper size A4. b) Should print two fliers per paper, with a horizontal gap of 0.5cm. c) A top margin of 0.9cm and a side margin of 0.25cm. d) Add a simple and suitable design layout. e) Design and Insert the MTN logo. f) Use text boxes to add the details such as the Title, Theme, Entry fees, Date, Starting location, End location, Telephone Contact of organizer and email. T shirts will be provided to all participants. NB: Invent the above details were not provided. g) Use at most three colors in your publication. h) Add your name as header and print your work. i) Save your work as Water Marathon.

Procedure for creating a Flyer

1. Step 1:  First of all you have to launch MS Publisher in MS Office 2013 where you will see “File” option at the very top left corner of the page. It should be clicked to open its menu. 2. Step 2: Here, you would select “New” from the bar you are viewing on the left side of the sheet. 3. Step 3: You will see a wide range of flyers when the menu will appear before you on your screen. You need to select a flyer template that fulfills your requirements. 4. Step 4: Once you select the template, you will see a window where you see your selected template is downloading. When you see it appearing in the left pane, it means the downloading has completed and you can use it now. You need to select the option “Create” appearing at the bottom of the window and immediately you will see the downloaded template on the sheet. 5. Step 5: Now, it’s time to make some necessary amendments in your flyer. Give it a suitable title. Add date and time in it. You need to add the company website link and your email ID at the bottom. You can change the color scheme and font size if you want to do so. 6. Flyer is ready to print

Chapter Summary

In this chapter you have learnt; a) To explain the concept of electronic publishing. b) To use the electronic publishing application features to prepare a publication. c) Opening, saving and printing publications d) To create and design business cards, certificates, calendars